Privacy Policy

1. Introduction

SOFTCON 2025 (“we”, “our”, “us”) is committed to protecting the personal data of all attendees (“you”, “your”). This Privacy Policy outlines how we collect, use, share, store, and protect your personal data in accordance with the Data Privacy Act of 2012 (RA 10173) and its Implementing Rules and Regulations.

This privacy policy (“policy”) will help you understand how the Philippine Software Industry Association (“PSIA”) uses and protects the data you provide to us when you visit and use softconph.com (“website”, “service”).

We reserve the right to change this policy at any given time, of which you will be promptly updated. If you want to make sure that you are up to date with the latest changes, we advise you to frequently visit this page.

2. Data Controller

SOFTCON 2025, organized by the PSIA, serves as the Personal Information Controller responsible for your data. A designated Data Protection Officer (DPO) has been appointed to handle all matters relating to data privacy.

3. What Personal Data We Collect

We collect personal information necessary to facilitate your participation in the event, such as:

Full name
Email address
Contact number
Organization and job title
Social media profiles or profile photos (if voluntarily provided)

We limit data collection to what is adequate, relevant, and necessary for the purposes stated in this policy.

4. Purpose of Processing

We process your personal data for the following purposes:

Event registration and management
Communication regarding event details and updates
Facilitating access to event venues and digital platforms
Networking and community-building among attendees
Internal analytics and event improvement
Issuing certificates or post-event materials
Communication regarding succeeding SOFTCON and other PSIA events

Processing is done with your knowledge and consent and in line with lawful criteria.

5. Sharing of Personal Data

5.1 Sharing with Sponsors

With your explicit consent, we may share your personal data (such as name, email, organization, and job title) with SOFTCON 2025 sponsors. This may be used for promotional purposes, post-event engagement, or marketing offers relevant to your profession or interests. You may opt in or out of this data sharing during registration.

5.2 Sharing with Service Providers

We may also share your data with third-party vendors or contractors providing event-related services, such as payment processors, logistics teams, and IT support. These parties are contractually obligated to keep your data secure and use it only for authorized purposes.

5.3 Legal Compliance

We may disclose personal data when required by law, regulation, or valid legal processes.

6. Consent and Withdrawal

You have the right to provide or withhold consent for the collection and processing of your personal data. If you have previously given consent, you may withdraw it at any time by contacting our DPO. Withdrawal may affect your ability to participate in certain event activities but will not affect processing already carried out prior to withdrawal.

7. Data Retention

We will retain your personal data only for as long as necessary to fulfill the purposes stated above or to comply with legal requirements. Once data is no longer needed, it will be securely disposed of or anonymized.

8. Data Security

We implement appropriate organizational, physical, and technical measures to protect personal data from loss, misuse, unauthorized access, disclosure, alteration, or destruction. Only authorized personnel have access to your data.

9. Your Rights

You have the following rights under the Data Privacy Act:

The right to be informed
The right to access
The right to object
The right to erasure or blocking
The right to rectify inaccuracies
The right to data portability
The right to damages for any violation

You may exercise these rights by submitting a written request to our DPO.

10. Cross-Border Data Transfers

If necessary, your personal data may be transferred and stored outside the Philippines. Such transfers will only occur if adequate safeguards are in place to protect your data and your rights.

11. Contact Information

For any inquiries, requests, or concerns regarding your personal data, you may contact:

Data Protection Officer (DPO)
Ayn Ingking
ayn.ingking@psia.org.ph
(+632) 817-2727 Ext. 811
Philippine Software Industry Association
5F C2 Building, Bonifacio High Street Central, 7th Avenue, corner 30th St, Taguig, 1634 Metro Manila

12. Changes to this Policy

We reserve the right to update or revise this Privacy Policy as necessary. Any significant changes will be posted on the SOFTCON 2025 website and communicated to you through official channels.

Our Cookie Policy

Once you agree to allow our website to use cookies, you also agree to use the data it collects regarding your online behavior (analyze web traffic, web pages you visit and spend the most time on).

The data we collect by using cookies is used to customize our website to your needs. After we use the data for statistical analysis, the data is completely removed from our systems.

Please note that cookies don’t allow us to gain control of your computer in any way. They are strictly used to monitor which pages you find useful and which you do not so that we can provide a better experience for you.

If you want to disable cookies, you can do it by accessing the settings of your internet browser. You can visit https://www.internetcookies.com, which contains comprehensive information on how to do this on a wide variety of browsers and devices.

Links to Other Websites

Our website contains links that lead to the websites of our sponsors. If you click on these links, the PSIA is not held responsible for your data and privacy protection. Visiting those websites is not governed by this privacy policy agreement. Make sure to read the privacy policy documentation of the website you go to from our website.

Restricting the Collection of Your Personal Data

At some point, you might wish to restrict the use and collection of your personal data. If you have already agreed to share your information with us, feel free to contact us via email and we will be more than happy to change this for you.

The PSIA will not lease, sell, or distribute your personal information to any third parties, unless we have your permission. We might do so if the law forces us. Your personal information will be used when we need to send you promotional materials if you agree to this privacy policy.

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